PURPOSE:
This position serves as the first point of contact for the assigned Brookstone Church
campus and will provide administrative support across the organization. As the
Campus Ministry Assistant they will handle the flow of people through the church
and ensure that all administration tasks are completed accurately and delivered
with high quality and in a timely manner. This position answers to the Campus
Pastor, the Executive Pastor, and the Senior Pastor.
RESPONSIBILITIES:
Serve as the primary assistant to the campus pastor.
Assist other pastors that serve at your particular campus as directed by the
campus pastor.
Check email and respond appropriately.
Receive and sort daily mail/deliveries/couriers.
Organize schedules and oversee long range plans for assigned ministry areas.
Contact and/or book venues or speakers and possibly coordinate travel
arrangements if necessary.
Update appointment calendars, book rooms and resources, and schedule
meetings/appointments.
Perform other clerical duties such as filing, photocopying, collating, binding,
faxing, assisting with mailings, etc.
Manage guest services team at your specific campus
Scheduling team to serve on Sundays/special events
Recruiting new members to the guest service team
Communicating to team the needs for Sundays/ Special events
Prepare for the Engage membership event each month
Gathering/Printing all material needed for Engage
Responsible for entering membership data into appropriate system
Setting up and maintaining hospitality area for Sundays
Coffee station
Information table
New guest gifts
Manage and File expense reports
PASTORAL CARE RELATED RESPONSIBILITIES
Post and update any campus-specific prayer requests that need to be entered
into the workflows in Planning Center and update weekly prayer newsletter.
Keep the Campus Pastor informed of any updates to medical needs or
conditions within the campus congregation and those in the hospital.
Order flowers when necessary for illnesses, births, and funerals.
Maintain a weekly list of all pastoral care visits/interventions. These
visits/interventions should be tracked in some fashion (Word, Excel, etc…)
Assist in arranging meals when needed following illnesses, births, and funerals or
communicate with Lifegroups who are taking care of this need.
Properly execute campus-specific guest follow up system.
Attend Staff-Wide meetings and Ministry Assistant meetings as required.
Take copious notes in meetings and assign those tasks to make sure that those
things listed or brought up are accomplished.
Prepare for assigned events to include purchasing of supplies, set up and break
down of scheduled events the assistant is responsible for. Assistant should be in
attendance to assist with all events offered by their assigned ministry area.
REQUIREMENTS:
Proven working experience in similar roles.
Team player that enjoys both special project tasks and ongoing daily tasks.
Proficient with Google Docs and Sheets.
Proficiency or the ability to learn additional software: Planning Center, Church
Metrics.
Professional appearance and welcoming demeanor/attitude.
Solid communication skills both written and verbal. Proofreading skills are a plus.
Ability to be resourceful and proactive in dealing with issues that may arise.
Proficient with all social media to help promote/update church events.
Ability to organize, multi-task, prioritize and work under pressure.
High school degree or higher educational background.
Sensitive to confidential information and trustworthy with sensitive information.
Able to lift at least 25 pounds.
QUALIFICATIONS:
Has a growing relationship with Jesus Christ and evidence of living a Spirit-filled
life.
Regular and reliable attendance to Brookstone.
Promotes a positive, ministry-minded, and healthy environment as a team player
specifically with pastor and staff as well as church leaders, members, guests, and
the community at large.
Has a servant attitude and desires to serve the Lord through the local church.
People-oriented: relates well with all people in attitude and appearance.
Must be able to plan, organize, and handle multiple, simultaneous tasks effectively
and efficiently with the ability to give attention to detail and accuracy while
maintaining a professional, courteous manner.
Must be able to exercise good judgment and positively influence others, including
handling confrontations with poise and efficiency.
High integrity, including maintenance of confidential information.
Knowledge of the church’s by-laws, policies, procedures, and general church
practices.
Possess the skills necessary to perform the functions of the job and the capacity
to learn additional skills which the job may require.
PERSONAL DISCIPLESHIP:
Maintain a vital and growing relationship with the Lord through consistent time
in the Word and prayer.
Commit to EE training.
Strive to maintain and protect biblical priorities in the home.
Model the practice of wise stewardship.
Seek to maintain accountability through participation in a relational
environment.
Personal Worship attendance at service
The above is intended to describe the general content and requirement for
performance of this job. It is not intended to be construed as an exhaustive
statement of essential functions, responsibilities, or requirements.
SALARY:
A competitive salary wage commensurate with experience will be provided.
HOURS:
The office hours for this position will consist of Monday-Thursday 9:00 am – 5:00
pm. Additionally, responsible for setup/breakdown and supervision of the Guest
Services team on Sunday mornings.