Three Forks Baptist Church is seeking to fill an administrative secretary/fiancial position. Please see job description below. If you need any additional information, please email tfbcpersonnel@gmail.com. 

A skills test will be part of the interview process.

Required Skills and Personal Traits:

• A born-again believer and a member of a Southern Baptist church.
• A personal commitment to Jesus Christ as Savior and Lord and strong desire to serve within a church.
• Outstanding “I care” people skills.
• Excellent clerical, communications, computer, and organizational skills.
• Effective verbal, writing, editorial and publishing skills.
• Must have an attitude toward role as “another minister” of the church, not just “office help.”
• Ability to protect the reputation and integrity of others through strict confidentiality.
• Wisdom to refrain from indiscriminately sharing information is critical.
• Willingness to learn new skills, work as a team player, and overall dependability and accessibility are very important.

 Needed Skills for the Church Secretary are as follows, but are not limited to:

•  Proficient in the Microsoft Office- specifically, Publisher, Excel, and Word
• Ability to operate general office machines, i.e.
  Copiers
  Laminating Machine
  Folding Machines

• Ability to learn to use applications such as Membership Management Application,
  Worship Media Application, Calendar Creator Application and Phone Tree.

• Proficient in financial software (eg, ACS)

The Duties of the Church Secretary are as follows, but not limited to:

1. Provide pastor and other ministerial staff with administrative support.

2. Maintain church membership records and Sunday School attendance in a timely manner.

3. Maintain calendar of church events and activities (online and physical) and prepare calendar for distribution.

4. Maintain newsletter of church events and activities and prepare newsletter for distribution on a weekly basis.

5. Answer telephone calls and route/assist callers as needed.

6. Receive all office guests, determine their need, and route to appropriate destination.

7. Sort and distribute incoming mail on a daily Process outgoing mail as required.

8. Maintain the Hospital and/or Prayer list/board notifying appropriate personnel, i.e., Staff/ Deacon/Sunday School Teacher of Provide ministerial staff with hospital ministry list.

9. Prepare monthly business meeting material.

10. Prepare and fold weekly bulletin, and mail bulletin or other multi-media items as needed.

11. Prepare and duplicate Wednesday night prayer list.

12. Prepare material for church organizations as requested, e.g., Deacons, WMU, Brotherhood, nursery, etc.

13. Prepare and mail letters to congregation and visitors as needed.

14. Prepare and mail bulk mail outs.

15. Maintain and order supplies for the church office.

16. Maintain backup of all appropriate material.

17. Schedule appointments for Pastor, keep up with his calendar, make sure he knows of the appointments, make travel arrangements, etc.

18. Transcribe outline and sermon notes, transfer to tech team for worship use.

19. Attend staff meetings.

20. Prepare church annual report for North Carolina State Convention.

21. Monitor signing out/in church keys, bus keys.

22. Order literature (Sunday school material, VBS, etc.).

23. Prepare cut and insert fliers into bulletin (when necessary).

24. Maintain Lifeway envelope service list (online manager).

25. Maintain calendar of facility usage and equipment (FLC, Fellowship Hall, Sanctuary).

26. Purchase and arrange for delivery of flowers for funerals of TFBC members.

27. Prepare and maintain accurate tax records and filings.

28. Maintain financial records and is responsible for deposits, record keeping, paying invoices and any other bills, etc. as needed.

29. Perform other duties as assigned.

 Church Secretary will:

• Have Background Check
• Have an initial 90 day evaluation followed by an annual performance evaluation.

Hours and Time off

Monday/Tuesday/Thursday 8:00 AM- 4:30 PM with a 30-minute lunch
Wednesday 8:00 AM-12:00 PM or 12:00 PM- 4:00 PM 
Friday 8:00 AM- 12:00 PM

Paid Time Off: 2 weeks of paid vacation per year in addition to holidays

Sick Leave: 10 sick days paid per year

Holidays:

New Year’s Day Observed

Good Friday

Memorial Day

July 4 Observed

Labor Day

Veteran’s Day Observed

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve Observed

Christmas Day Observed