Administrative Assistant

First Baptist Church Summerfield is searching for a new Administrative Assistant. This position works 32 hours weekly (Monday - Thursday) and performs administrative duties supporting the pastoral staff and ministry leaders. 

Principal Function:

The administrative assistant is responsible for performing secretarial and administrative duties related to the programs and ministries of the church.

Specific List of Responsibilities for Administrative Assistant:

• File correspondence and other assigned materials.
• Act as receptionist, make appointments, and receive visitors.
• Receive and distribute mail.
• Prepare baptismal certificates and make sure notices are sent to the candidates
• File letters, sermon materials and misc. materials for the Pastor.
• Keep church staff informed of deaths, illnesses, and other needs of the membership.
• Keep up-to-date record of the Pastor’s calendar and church calendar and schedule.
• Receive telephone calls and forward messages to the appropriate staff member.
• Coordinate and send reminders of various meetings.
• Prepare and send out community saturation flyers, etc.
• Order all supplies for administrative offices.
• Keep record of all new converts and members, adding to newsletter mailing and maintain the church role.
• Coordinate and record reservations for vehicle usage.
• Coordinate and record reservations for use of the church facilities.
• Prepare printed materials, including, but not limited to bulletins, newsletters, workbooks, etc.
• Provide administrative assistance to other church staff members & ministry leaders.
• Prepare and maintain annual reports minutes from business meetings and other special projects as directed by the Pastor or Sr. Associate Pastor.
• Perform any other administrative duties as requested by the Senior Pastor.

Knowledge and Skill Requirements:

• Must be proficient in computer software. For example: Microsoft Outlook, Word, Excel, PowerPoint, and Publisher.
• Must have desktop publishing skills and be familiar with desktop publishing (Publisher, Adobe Suite, etc).
• Should be familiar with, or willing to receive training, using Planning Center Online (church management software).
• Must be well organized in work habits and able to focus on more than one task at a time.
• Must exhibit flexibility and ability to maintain a good attitude amid change.
• Must exhibit strategic, administrative, and organizational skills congruent with expectations of the job.
• Must have good relational skills in working with and coordinating the work of multiple staff persons and groups.
• Must have excellent communication skills that guarantee effective oral, written, face-to-face, and digital communication to various groups and individuals.
• Must demonstrate a Christian character and attitude to all members, guests, visitors, etc.

Education Requirement:

• Minimum of High School diploma